email service providers

Best Business Email Service Providers

As a business, having an email service provider that can help you communicate quickly and effectively with your customers is essential. But with so many email service providers out there, it can be difficult to know which one is the best for your business. To help you make the right choice, we’ve put together a list of the top business email service providers. From cloud-based solutions to enterprise-level systems, these providers offer a range of features and services to help you send and receive emails quickly and securely. 

What is a Business Email Provider?

A business email provider is a service that hosts and provides email accounts for businesses. This type of email service allows businesses to create email accounts with the business’s own domain name, providing a more professional look than free generic email providers. Business email providers also offer additional features such as an integrated calendar, address book, task list, anti-spam tools, and sometimes even email marketing software.

While most general hosting services provide basic business email hosting, the best email providers offer more specialized services designed specifically for businesses. These services can include advanced security features, larger storage capacity, and support for multiple users. Ultimately, choosing the right business email provider depends on your specific needs; however, it is important to choose one that can support your growing needs over time.

What is a Hosted Email Service?

A hosted email service is an email solution that is provided by an email provider, allowing users to access their emails via the internet. This type of service is usually offered on a subscription basis, and it includes all the necessary components for sending and receiving emails, such as email storage, security measures, and filters to protect against spam. The user typically pays a monthly or yearly fee for using these services and receives technical support from the provider. Hosted email services provide users with an easy way to stay in touch with customers, colleagues, and family without having to worry about maintenance or additional costs.

What to Look for in a Business Email Provider

When looking for a business email provider, there are several factors to consider.


First and foremost, you need to make sure the provider offers a secure connection and encryption of all data. Security should be a top priority when selecting an email provider. Look for providers that offer secure authentication methods like two-factor authentication. The provider should also offer a reliable uptime, so that emails can be sent and received without any disruptions. Additionally, it is important to check if the service offers features such as spam filtering, contact management, automation tools, and other useful tools.


When evaluating the cost of the service, it is important to consider how many users will be accessing the service as well as any additional features or storage space needed. The cost of a service can also depend on the length of the contract and the number of users. Additionally, if extra features or storage space are needed, that can add to the overall cost. Some services may offer discounts for longer contracts or more users, so it is important to compare different options to find the best value for your needs.


Scalability is also key in finding the right email provider; make sure you select one that can accommodate your business’s growth over the years. A good email provider should be able to easily scale with your business and provide the necessary infrastructure and support to ensure that your email service remains reliable during times of increased traffic or growth. Additionally, it should offer features such as data storage, security, and analytics tools that can help you better optimize and manage your email campaigns.

Easy to Use

Look for a business email provider that’s easy to use; you want an intuitive user interface and access to a variety of features such as calendars, task management, contact lists, and file storage.

Customer Support

Lastly, customer support is an essential factor when choosing an email provider; you want to make sure they have knowledgeable staff available to help with any issues that may arise. By taking all these factors into consideration, you can find a business email provider that meets all your needs.


Bluehost is the perfect choice for users who need multiple email accounts and large storage limits. With Bluehost, you can easily create an unlimited number of email accounts, allowing you to separate business from personal messages or keep multiple accounts active for family members. Each account comes with a generous storage limit, so there’s no need to worry about running out of space.

In addition, Bluehost offers advanced spam protection and an intuitive interface that makes it easy to check your emails or manage your account settings. They also provide 24/7 customer support in case you have any questions or concerns. Whether you’re looking for a reliable email service provider with multiple accounts and plenty of storage or just want a dependable host that you can trust, Bluehost is the perfect solution.

Microsoft 365

Microsoft 365 is a powerful suite of business email features and base tier storage solutions. It offers an advanced set of communication tools with reliable cloud-based storage, making it perfect for businesses of any size. With its robust security and compliance capabilities, Microsoft 365 ensures that your emails are kept safe and secure. You can also customize it to fit your individual needs, enabling you to get the most out of your business emails.

Additionally, Microsoft 365’s base tier storage is capable of storing large amounts of data while ensuring quick access anytime you need it. This makes it ideal for businesses that require large amounts of data storage and need fast access to their files. All in all, Microsoft 365 provides powerful business email features and base tier storage solutions for businesses of any size.

Zoho Mail

Zoho Mail is a great business email provider that offers the best free plan. It provides a reliable service with plenty of features, allowing you to create and manage multiple accounts, set up filters to help organize your inbox, customize the look of your emails, and much more. Zoho Mail also has powerful security measures built-in, such as two-factor authentication and encryption when sending or receiving emails. The free plan gives you enough storage space for all your emails. It allows you to connect up to 5 users to the account. Overall, Zoho Mail is an excellent email provider that provides plenty of features for businesses of any size without having to pay anything upfront.


IONOS offers the cheapest business email plans with a free domain. With IONOS, businesses can create their own personalized email address using their own company name and website domain. This gives customers the feeling that they are dealing with a professional, trustworthy business. Furthermore, IONOS provides other services like web hosting, website builders, and eCommerce solutions.

It also includes powerful features like site analytics, data backups, and security tools. This is to ensure your business is running smoothly and securely. On top of all that, IONOS offers 24/7 customer support to help you. With its competitive pricing and excellent customer service, IONOS is for any business looking for an affordable solution.

Google Workspace

Google Workspace is one of the best business email providers available, offering businesses a range of features to help them stay connected and productive. With its easy-to-use platform, businesses can easily manage their contacts, emails, calendars, documents, and more from one centralized hub. Google Workspace also offers secure storage for important files and data with enterprise-grade security protocols.

Additionally, it provides a suite of collaboration tools like video conferencing and chat. This helps teams to stay connected and work together effectively. With its intuitive user interface and powerful features, Google Workspace is the perfect business email provider for  any organization.


DreamHost is a good choice for businesses looking to create unlimited business email addresses. With DreamHost, you can easily set up multiple email addresses quickly and securely with no limits. It also provides enhanced security features, such as two-factor authentication, to help protect your data.

In addition, DreamHost offers an intuitive webmail interface that allows you to manage all of your emails in one place. And with its powerful spam and virus protection, you can be sure that your business emails are safe and secure. With its great customer service, reliable uptime, and competitive pricing, DreamHost is for businesses looking for a reliable provider.

Ensure Top Communication and Service for Your Company

Communication, whether by phone or email, is critical for your business. When it comes to selecting the right business email provider for your needs, doing your due diligence. This will ensure you find the best solution for your company. 

If you’re ready to get started with a professional answering service, we’re here to help. Contact Answer Aide by calling (866) 427-3500 or by filling out our online form. We’re happy to partner with you to support your business while it grows.