A business proposal is basically a sales document. You’re selling something and that something is your business. A proposal might help you get funding, partnerships, or new clients, but it’s not easy to write one. It has to be perfect the first time. Even the smallest mistakes can cost you dearly. There are several things to keep in mind while writing a business proposal:

What is a Business Proposal?

Business proposals are used by companies to solicit investment opportunities. They’re often called business plans, but there’s a big difference between the two.

A business plan is a written document that describes how a prospective investor could benefit from investing in a particular company. Business proposals are typically used to pitch a specific project to potential buyers.

Tips for Writing a Successful Business Proposal

Here are some tips to help you write a business proposal that actually gets read and accepted:

1. Know Your Market

The first step to creating a winning proposal is understanding the market. This includes knowing what competitors are doing, what products or services already exist, what problems clients face, and what solutions they might want. You must understand your client’s needs and desires—not just their wants. In fact, many times, we find that our clients don’t even know what they want. They simply think it exists.

In today’s digital world, there are hundreds of companies offering similar services, making it difficult to stand out among the crowd. To succeed, you must show your client why you’re different. If you do nothing else, make sure you clearly communicate how your service or product solves their problem.

2. Customize Your Pitch and Avoid Using Generic Templates

The best way to capture a prospective customer’s attention is to provide solutions tailored to his specific situation. When you customize your pitch, you are able to address each prospect’s unique challenges and concerns, thereby increasing the likelihood of closing sales.

Most companies receive dozens of proposals every day, and they simply aren’t interested in reading through hundreds of pages of text. Plus, most people don’t like to read long documents; they prefer short, concise pitches. They’re busy people. They don’t have time to waste browsing through multiple pages of text. Finally, they’ll likely ignore your offer if it looks like something they’ve already seen before.

3. Make Your Proposal Visually Appealing

If you are writing a proposal or business plan, make sure that you have a good visual appeal. This means that you should be able to see yourself reading through the document and understand what it looks like. It also means that you should be clear about the information that you want to convey and the way you want to present it.

4. Proofread Your Business Proposal

If you are writing a business proposal, then there is no better way to get noticed by potential investors or clients than to make sure that your document is error-free. It may seem like a daunting task, but if you take some time to proofread your proposal, you can be confident that you have done everything possible to ensure that your proposal stands out among other proposals submitted to the same audience.

5. Be Confident and Know Your Product

If you are confident about the quality of your product, then you can convince the investor that your product is worth spending money on. The more confident you are, the more likely it is that your clients will believe in you. That’s why it’s important to understand your product and its applications as thoroughly as possible before pitching it to potential buyers.

6. Determine Your Key Selling Points

Your business proposal should include all the information that your potential customers need to make a decision, but you also have to know what points you want to emphasize above all else. This is the part of your business that you want your audience to walk away from the proposal knowing. 

This “elevator pitch” is the part of your plan that you want to be the most memorable. It’s the part of your plan that will determine whether a potential customer agrees to work with you or not.

7. Research Your Audience’s Needs and Wants

Even though you’ve already chosen a few key selling points for your business proposal, you also have to be aware of the needs and wants of your audience. If you’re pitching to a potential client, you want to make sure that you’re selling them something that they need or that they would benefit from having. This is the part of your proposal that outlines the specific benefits of working with your company and/or buying your product or service. 

For example, if you’re an architect pitching a new construction company, some of the needs and wants of your target audience might be rapid project completion times, easy and efficient communication, and a focus on creating buildings that best meet the needs of the intended occupants. It’s up to you to research these needs and wants thoroughly; the more you know about what your target audience wants and needs, the easier it will be to write a proposal that gets them excited about working with you.

8. Include Irresistible Offers and Bonuses

While you want to be sure to highlight the benefits of working with your company, you also want to sweeten the deal for prospective customers and clients by including irresistible offers and bonuses in your business proposal. This can take the form of an extended payment plan, special financing options, a significant discount off the price of your product or service, or added bonuses like free extra services, included training sessions, or professional consultations. 

For example, if you’re a freelance designer pitching a new client, you might offer to give them a significant discount off the price of your services if they agree to hire you within the next two weeks. You might also offer to provide them with extra design services at no additional cost, or you might promise to finish the project on time, on budget, and to their satisfaction. These types of irresistible offers are a way to sweeten the deal and make your proposal even more appealing.

9. Showcase the Solid Value of Working With You

One of the most important parts of your business proposal is the value proposition. This is your chance to show the reader exactly what they will get from working with you, and also what they won’t get from anyone else. You’ll want to use strong, assertive language here. You don’t have any room to be timid or wishy-washy; you need to go all in and promise the reader that you’ll provide the best possible outcomes for them. 

Instead, prove that you’re confident in what you’re offering, but you also have to make it clear that you’re not overstepping or making ridiculous, unachievable promises that you can’t keep. You have to remain realistic and attainable, while also making it clear that you know exactly what you’re doing and that you’re capable of getting the job done.

10. Get to the Point

You have to make sure that your business proposal is long enough to be thorough, but you also can’t allow it to become an essay or a novel. When you’re writing a business proposal, you have to keep your reader’s attention in mind at all times. Your reader might be skimming your proposal while they’re at work, or they might have a ton of other things on their plate that they’re trying to juggle at once. 

Make sure that your proposal is short, sweet, and to the point, and that it gets to the information that your reader needs as quickly as possible. Business proposals can be tricky. They’re not a one-size-fits-all type of thing, and the longer a proposal is, the less likely it is that your reader is going to finish it. That’s why it’s important to get to the point as quickly as possible. You want to grab your reader’s attention and keep it, but you also want to make sure that you’ve included all of the most important information.

11. Include the Right Data

At the same time as you want to get to the point, you also want to make sure that you include the right data in your business proposal. This is the part of your proposal where you’re showing off your company’s track record, previous successes, and the data that proves you’re the right choice for your prospective customers. 

You might also want to include data that your customer can use to make a decision as soon as possible, like bonus information, financing terms, or any other things that might be holding them up.

12. Show the Return on Investment

One of the most important parts of your business proposal is the return on investment (ROI) section. This is the part where you outline exactly how much money your prospective customers can expect to make as a result of buying your product or service. It’s also the part where you make it clear how long it will take for them to get their money back and start seeing a profit from their investment. 

This is the part of your proposal that your prospective customers will walk away with at the end of the day. It’s the part that they’re going to remember the most, and it’s the part that will ultimately determine whether or not they decide to invest in your product or service.

Importance of Professional Business Proposals

Business proposals are a lot of work, but they’re also incredibly important. There are a lot of moving pieces and a lot of details that you have to take care of correctly when writing yours, but if you do everything that you can to make sure that it comes out right, you’ll impress the heck out of your prospective customers and get them excited about working with you.

If you’re ready to get started with a professional answering service, we’re here to help. Contact Answer Aide by calling (866) 427-3500 or by filling out our online form. We’re happy to partner with you to support your business while it grows.